Prime Office Space Privacy Policy

This privacy policy sets out how we use and protect any information that you give us when you use https://primeofficespace.co.uk/ (hereafter referred to as Site). We may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy was last updated in May 2018.

We are committed to protecting and respecting your privacy. We treat privacy and security as a priority and make every effort to ensure that all the information you provide is protected.

This Privacy Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed, stored and disclosed by us. Please read the following carefully to understand our practices regarding your personal data and how we treat it. Unless otherwise stated in this policy, by visiting this Site, you are deemed to have accepted the practices described in this policy.

The Site is owned and operated by Infoactive Media LTD (Company No. 04799284) of Parkhall Business Centre, 62 Tritton Rd, London, SE21 8DE, United Kingdom (referred to in this privacy policy as we/us/our/the Company). We process personal data as a Data Processor, as defined in the Directive and the General Data Protection Regulation (GDPR).

Any reference to You, Your, User or Users in these Terms includes any person who accesses or uses the Site and the Services we make available via the Site (referred to in this Privacy Policy as Services) on your behalf.


Data We Collect About You

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (i.e. anonymous data). It also does not include information about a business. Please note that we require you to use business information (not personal information) wherever possible when using our Service.

We collect and process personal information so we and our partners can provide a Service to you. We may collect the following information:

  • Your name;
  • Your or your business' contact information including telephone and email address;
  • Any other information you provide on the Quick Quotes form that is relevant to helping you find office space.

This data is necessary for the provision of our services and the fulfilment of our contractual obligations to you, and we rely on this as a legal basis for using the data described above.

We also automatically collect techincal information which is used as statistical data that does not identify any individual. This includes IP addresses, operating systems and platforms.

We use this statistical data to improve our Site and Services, to administer the Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.


Data Sharing

Prime Office Space is run in partnership with carefully selected office rental partners (brokers and office centres) whose professional and experienced consultants respond to incoming enquiries generated from this Site, primarily OfficeBroker whose privacy policy can be found here https://www.officebroker.com/terms/privacy-policy.

We will never sell, rent, lease or pass on any details sent via this Site to any party other than the office brokers and office centre personnelle tasked with your specific enquiry.


Data Storage and Protection

As a Data Processor we do not store your data long term. We only keep your personal information for as long as we have a legitimate reason for doing so. For the short duration of time that we hold your data, all of your personal information is stored on our secure servers and we have put in place appropriate physical, electronic, and management procedures to safeguard and secure the data we collect.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we use strict procedures and the security features to try to prevent unauthorised access.

By submitting Your personal data, You agree to this sharing, storing or processing. We will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy. We will notify you and any applicable regulator of a breach of your personal data when we are legally required to do so.


Your Rights

You have the right to request the access, correction or erasure of your personal data. You also have the right to object to or request restriction of the processing of your personal data as well as the right to withdraw consent at any time. Please contact us by email at info@infoactive.net if you wish to exercise any of these rights.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights) unless your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.


Cookies

A cookie is a small piece of data (text file) that a website, when visited by a user, asks your browser to store on your device in order to remember information about you, such as your language preferences or login information as an example.

You are always at liberty to check the cookie files on your computer and delete any you do not want, or you can set your computer to block cookies. Some of the cookies we use are Strictly Necessary for the Site to operate. If you use your browser settings to block all cookies (including Strictly Necessary Cookies), you may not be able to access all or parts of our Site.

We use the following cookies:

  • Strictly necessary: This Website uses Cookies to save the User's session and to carry out other activities that are strictly necessary for the operation of this Site such as saving your Shortlist. These cookies are session cookies, which means they're temporary and will expire when you close your browser.
  • Analytical: These cookies allow us to recognise and count the number of visitors and to see how visitors move around the Site when they're using it.
  • Third Party: We use third party cookies on the Site from Google Analytics, a service provided by Google Inc and that collects cookies and usage data which is processed in the US. Please note that we do not control third party cookies and our Site does not block them. Please see Google's Privacy policy here https://policies.google.com/privacy.

You can find out more information about cookies here: http://www.allaboutcookies.org/.


Links to Other Websites

This Site contains links to other websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check each website's policies before you submit any personal data to them.


Changes To Our Terms and Policies

Any changes we may make to our Privacy Policy will be posted on this page. We may revise these Terms at any time by amending this page. Please check this page from time to time for any changes. Your continued use of the Services after any such update constitutes your binding acceptance of such changes.


Contact

You may email us at info@infoactive.net.



Website Terms And Conditions

These terms and conditions (hereafter referred to as Terms), together with any other policies referred to herein, set out the terms of use under which you may use the website at https://primeofficespace.co.uk (hereafter referred to as Site).

The Site is owned and operated by Infoactive Media LTD (Company No. 04799284) (hereafter referred to as we/us/our/the Company) of Parkhall Business Centre, 62 Tritton Rd, London, SE21 8DE, United Kingdom (our Company Address).

Any reference to You, Your, User or Users in these Terms includes any person who accesses or uses the Site and the Services we make available via the Site (hereafter referred to as Services) on your behalf.

Please read these Terms carefully before using the Site. By using our Site, you accept these Terms and agree to comply with them. Your agreement to comply and be bound by these Terms is deemed to occur upon your first use of the Site. If you do not agree to these Terms, you must not use our Site.


Other Applicable Terms

These Terms incorporate our Privacy Policy which also applies to your use of the Site and which can be found below.


Changes to these Terms

We may revise these Terms at any time by amending this page. Please check this page from time to time for any changes. Your continued use of the Services after any such update constitutes your binding acceptance of such changes. In the event of any conflict between the current version of these Terms and any previous version(s), the provisions that are current and in effect will prevail (unless it is expressly stated otherwise).


Changes to our Site

We may update our Site from time to time, and may change the content and Services at any time. However, please note that any of the content on our Site may be out of date at any given time, and we are under no obligation to update it. We do not guarantee that our Site, or any content on it, will be free from errors or omissions.


Office Information

The office information and photos on the Site has been sourced from the office providers, brokers or other resources. We do our best to ensure the information is correct however, as we do not own or control the individual offices, we cannot guarantee the accuracy of the information.

By using the Site you understand that the buildings, centres and spaces you see on the Site are subject to change and availability.


Accessing our Site

We do not guarantee that our Services, our Site, or the information on it, will always be available. Access to our Site is permitted on an "as is" temporary basis. We may suspend, withdraw, discontinue or change all or any part of our Site or Services without notice. We will not be liable to you if for any reason our Site is unavailable at any time or for any period.

You are responsible for making all arrangements necessary for you to have access to our Site. You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these Terms and other applicable terms and conditions, and that they comply with them.

Our Site is directed to people residing in the United Kingdom. We do not represent that the content available on or through our Site is appropriate or available in other locations. We may limit the availability of our Site or any service or product described on our Site to any person or geographic area at any time. If you choose to access our Site from outside the United Kingdom, you do so at your own risk.


Availability

We will use all reasonable endeavours to ensure that this web site is fully operational at all times. However we cannot guarantee that the website will be fault free. In particular access to this website may be interrupted or restricted to allow for emergency or routine repairs or maintenance to be carried out or the introduction of new facilities or services. We reserve our right to restrict, suspend or terminate your use of this Site or any of its Services at any time if we believe, in our absolute discretion, that you have breached these Terms.


No Reliance on Information

The content on our Site is provided for general information only. It is not intended to amount to advice on which you should rely. It is your responsibility to ensure that any Services or information available through the Site (either directly or indirectly) meet your specific requirements.

Although we make reasonable efforts to update the information on our Site, we make no representations, warranties or guarantees, whether express or implied, that the content on our Site is accurate, complete or up-to-date.


Limitation of Liability:

To the fullest extent permissible by law, we accept no liability to any user for any loss or damage, whether foreseeable or otherwise, in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising out of or in connection with the use of (or inability to use) our Site and Services or the use of or reliance upon our Services or any content included on our Site. To the fullest extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our Services, Site or any content on it, whether express or implied, including any guarantee that our Site will meet your requirements.

We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with:

  • use of, or inability to use, our Site;
  • use of or reliance on our Services or any content displayed on our Site;
  • loss of profits, sales, business, or revenue;
  • business interruption;
  • loss of anticipated savings;
  • loss of business opportunity, goodwill or reputation; or
  • any indirect or consequential loss or damage.

We will not be liable to you for any loss of profit, loss of business, sales or revenue, business interruption, loss of anticipated savings, or loss of business opportunity, goodwill or reputation, or for any indirect or consequential loss or damage.

We will not be liable for any loss or damage caused by a virus, distributed denial-of-service attack, or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our Site or to your downloading of any content on it, or on any website linked to it. We accept no responsibility or liability arising out of any disruption or non-availability of our Site resulting from external causes including, but not limited to, ISP equipment failure, host equipment failure, communications network failure, natural events or acts of war.

We assume no responsibility for the content of websites linked on our Site. Unless expressly stated, these websites are not under our control. Such links should not be interpreted as endorsement by us of those linked websites. We will not be liable for any loss or damage that may arise from your use of them.


Viruses

We do not guarantee that our Site will be secure or free from bugs or viruses. You are responsible for configuring your information technology, computer programmes and platform in order to access our Site. You should use your own virus protection software.


Prohibited uses

You may use our Site only for lawful purposes. You may not use our Site:

  • In any way that breaches any applicable local, national or international law or regulation.
  • In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect.
  • For the purpose of harming or attempting to harm minors in any way.
  • To send, knowingly receive, upload, download, use or reuse any material which does not comply with our content standards described in the next paragraph (Content Standards).
  • To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam).
  • To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

You also agree:

  • Not to reproduce, duplicate, copy or resell any part of our Site in contravention of these Terms.
  • Not to access without authority, interfere with, damage or disrupt:
    any part of our Site;
    any equipment or network on which our Site is stored;
    any software used in the provision of our Site; or
    any equipment or network or software owned or used by any third party.

Suspension and termination

We will determine, in our discretion, whether there has been a breach of these Terms. When a breach has occurred, we may take such action as we deem appropriate, including any of the following actions:

  • Immediate, temporary or permanent withdrawal of your right to use our Site (including suspension or termination of your account)
  • Immediate, temporary or permanent removal of any posting or material uploaded by you to our Site.
  • Issue of a warning to you.
  • Legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach.
  • Further legal action against you.
  • Disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

We exclude liability for actions taken in response to breaches of these Terms. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.

You agree to fully reimburse us for all losses (including loss of profit, revenue, goodwill or reputation), costs and expenses arising out of any breach of these Terms by you, or any other act or omission by you in using the Site or by any other person accessing the Site using your personal information with your authority that results in any legal responsibility on our part to any third party.


Applicable law

These Terms, their subject matter and their formation, are governed by English law. You and we both agree that the courts of England and Wales will have exclusive jurisdiction except that if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland. If you are a business, these terms of use, their subject matter and their formation (and any non-contractual disputes or claims) are governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.

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