Organising an office Secret Santa can be a lot of fun, but without the right approach it can cause unnecessary anxiety. Fortunately, forward planning, a few rules, and strict deadlines are all you need to make your Secret Santa a success.
If you’re not in charge of the Secret Santa yourself, who is? Make sure this person is a willing participant, as the whole event can turn into organisational chaos if their heart isn’t in it.
Now for some organisational ground rules: you need to begin by setting a budget. Consider who works for you and how much is likely to be feasible. The ethos behind Secret Santa is to make it fun, not overly lavish or unattainable. At the same time, you don’t want to set a budget that’s impossible to work within. As a simple guideline, try aiming for around £10 to £20.
Next, you need to email everyone in the office and ask them if they’d like to take part. You can do this by issuing a survey (make sure it isn’t anonymous), or simply by asking them to RSVP with their ‘yes’ or ‘no’ answer. Make it clear that there are no repercussions for not taking part. There may be some people in the office who do not celebrate Christmas at all, which makes forced participation offensive as well as uncomfortable.
Give the email a few days, and then send out a quick reminder to those who have not yet responded. Let them know that there’s a response deadline, and if you don’t hear anything by then you’ll assume they don’t want to participate.