Prime Office Space has compiled a series of guides to help you with all your Office Requirement needs which include Office Planning, Office Equipment, Communications Equipment, Office Furniture, Computer Equipment and Office Supplies.

This week we will be looking at: Computer Software

Computer software programs run on your computer system and help you manage your business’ database and generate useful reports that portray your business’ performance and position in the industry. Software programs are typically purchased from computer retailers or online, with all the necessary documentation (manual, expiration date and warranty), or can be downloaded directly from the Internet and installed on any compatible PC.

Computer software can be classified in three categories: operating system software, utility software, and application software. The operating system software is built-in to the computer and manages the system operation, enabling other software to run properly by interfacing with hardware and with other software. In fact, the operating system software facilitates the communication between the computer processor and the peripherals by performing routine functions as sorting, copying, and merging files and managing the simultaneous operation of multiple peripheral devices. Utility software is either built-in or purchased separately and focuses on the computer’s infrastructure by including all the diagnostics performed for its effective operation. Application software includes mainly database programs, excel spreadsheets, word processors and web browsers and are designed to meet the need of the end user.

There are great software programs in the market serving different purposes. For instance, in financial management one of the greatest accounting software is QuickBooks, arguably the best way to transfer the finances of your business to a computer and get a clear picture of its financial situation. For marketing purposes, CRM facilitates customer relationship management by managing the sales process, tracking sales leads and keeping up with follow-ups in a timely manner. Office Suite, the industry standard for word processing, spreadsheet, and presentations is a must for any type of business. For project management, Basecamp provides all the necessary information about a team project, the stage that each team member works and it creates detailed billing and reports upon job completion.

In conclusion, there is always the need of technology to assist employees in performing their tasks faster and in a more efficient way. Computer software, although it runs behinds the scenes, it a top priority as it enables any office to achieve greater results and get the job done more efficiently.

Next week: Office Supplies