An office relocation is something that many business owners have to consider at some point, whether they are in the process of expanding the company or moving to a new area. The complexity and risks associated with an office move should not be underestimated. Changing offices can be as stressful and delicate as going through a merger or appointing a new CEO. Yet, there is no reason to be alarmed, as there are various things you can do to ensure that your office move is successful. Below you will find some sound advice on how to make the transition as smooth as possible.
Anticipation is the key
Office moves always entail a certain degree of disruption to the daily running of a business. While there is very little that you can do about this, you still have some control over the degree of disruption that an office move causes to your company. Anticipating the hurdles and complications of an office relocation is the single most important thing that you can do in this respect.
The first thing to do is to assess the risk level of your office move. What will the main challenges be? These will vary from company to company depending on your line of work. Is there a lot of inventory to be moved? What about equipment or communications infrastructure? Can you afford any downtime at all during relocation? If so, what will be the financial cost of it?
You then need to plan the logistics side of it. What will happen to the existing furniture? Will you be better off moving into serviced offices? What will happen to your records and files? Will your office move present an opportunity to invest in record management? How and when will contractors or vendors be notified? Remember to create a realistic schedule. Many companies take up to one year to plan an office move, depending on their size and/or office move risk level.