Health and Safety in the Workplace – New Regulations and Tougher Fines

In February 2016, the Health and Safety Executive announced that a series of changes had been made to health and safety law in the workplace. The new rules are mainly directed at business owners who fail to enforce the applicable health and safety standards in the workplace, and therefore have the objective of ensuring compliance across the board. In this post we take a look at the ins and outs of the new rules and at how business owners can ensure they comply with them and avoid penalties.

What do the recent HSE changes entail?

The main thing to note about the recent changes made to health and safety law is that offences and lack of compliance will now attract tougher fines. The objective is to offer higher protection levels to both employees and the general public, while ensuring that employers take their duty of care more seriously and that business owners use a consistent approach to risk management. Under the new rules, if a business is found guilty of corporate manslaughter, it can be fined with up to £20 million, whereas other serious (but not fatal) offences can attract fines of up to £10 million. Lack of compliance resulting in bodily harm can also be punished with imprisonment, and in some cases even continued exposure to risk could result in a prison sentence, irrespective of whether bodily harm was caused or not. Prison terms range between 26 weeks and 2 years depending on how the offence is categorised.

Offences related to food safety and hygiene will be punished with tougher fines too, starting at £100 and going up to £3 million. This type of offences will also be triable and could result in prison terms of up to 2 years. It has also been suggested that heavier fines (of up to £100 million) could be applied to large companies who fail to comply and whose annual turnover exceeds £50 million.

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Workplace Trends for 2016

2016 is set to bring about important changes in workplaces around the world. This article summarises the most important trends expected to be implemented across the workplace.

Technology

For several years, technology has been playing a transformative role changing the workplace landscape. More recently, there has been a focus on using technology to improve employees’ engagement and to facilitate repetitive tasks, boosting productivity and facilitating empowerment. Technology is being used to change internal processes and to redefine work standards, and this year we can expect to see a tendency towards bringing technology in during the initial stages of every new project. Moreover, some organisations have been focusing on integrating the various technologies available to create smart workplaces. Moreover, a 2013 study carried out by Polycom and Redshift revealed that video-based communication solutions are set to replace email as the preferred form of organisational communication, both within a company and between the company and its clients.

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Budget 2016: Advantages and disadvantages for SME’s in the UK

During the weeks leading to the announcement of the 2016 UK Budget, there was much expectation among SME owners given that their interests had been largely overlooked during the previous year.

Following the Chancellor’s announcement, expectation gave way to a sense of relief, since many of the new measures contained in this year’s Budget have been specifically created to support SMEs.

What follows is a summary of the key changes that the 2016 Budget will bring about and an overview of the advantages and disadvantages implied in the new measures.

UK Budget 2016: The good news

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Regeneration Project: Worcester Growth Corridor

The Worcester Growth Corridor is a planned commercial and industrial development that will serve as a gateway for the city. Currently in early stages in development, the new economic corridor will focus on the manufacturing sector with the goal of supporting and attracting technology-rich manufacturing companies. The corridor will tap into local skills in information technology (IT), defence and cyber sectors. The development will also help position the city as a first rate Cathedral City, furthering Worcester’s role as a centre for business, commerce and shopping.

Overview of the Worcester Growth Corridor

Located between junctions 6 and 7 of the M5 motorway on the eastern edge of the city, the Worcester Growth Corridor provides excellent accessibility and transport links for businesses. In addition to immediate access to the M5, businesses based in the corridor will also have easy access to markets across the country thanks to the proximity of the M6, M42 and M50. Its position close to this strategic transport network also positions the corridor as a gateway to Worcester.

The Worcester Growth Corridor was identified in Worcestershire’s Strategic Economic Plan as a key employment site and driver of the county’s economy. Over the next two years, local authorities will also be undertaking a review of the Local Plan that could potentially allow for mixed commercial development in the corridor. Funding for the Worcester Growth Corridor including a new technology park is provided by the Worcestershire Local Enterprise Partnership through the UK government’s Growth Deal.

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UK Office Market Forecast 2016: Global Comparisons

In late 2014, real estate analysts anticipated that the UK office market would deliver a healthy performance during the 12 months that were to follow. In line with their predictions, steady recovery was the predominant theme across many European office property markets, and London remained at the top of the best-performing cities list, along with Stockholm, Dublin, Madrid, and Barcelona. The British office market is now heading into 2016 with confidence amid a generally positive economic climate. This article provides a summary of the performance of UK office market during 2015, a forecast of the key trends for 2016, and a review of how key UK market indicators fare in comparison with other global markets.

Key Office Market Trends for 2015 across the UK

    • Demand across the British office market has remained robust, especially in

established sub-markets like London

    • , Bristol, Reading, Sheffield,

Manchester

    • , and Liverpool. This stands in contrast with other European markets, which have experienced a slow down with regards to occupier demand over the past 12 months.

An increasing shortage of prime office space in core sub-markets, which is expected to continue as forecasts for the 2014-2016 period predict that new supply is only expected to account for 2.5% of the UK’s total office stock.

Linked to the above, 2015 saw a significant amount of overseas capital pouring into office markets other than London. Limited supply has spurred a growing interest in both prime regional and secondary markets like Newcastle, Nottingham, and Cardiff.

Pre-lease agreements have made up for a significant amount of new development take-up rates. Similarly, during 2015 the UK office market experienced a rise in pre-let contracts, with more than 3 million square feet being secured under this type of agreement.

Strengthened occupier activity has been driving rental growth rates that averaged 2.2% nationwide. Rental growth rates were higher for Central London offices (3.4%) and for offices in the South East (2.1%).

The Main Things the UK Office Market Will Benefit From in 2016

    • According to the British Chambers of Commerce, during 2016 the UK’s output growth will reach 2.6%, a figure that is markedly higher than the global GDP projections for Western European countries, set at 1.75%. This is expected to have a positive impact on the UK office market at large.

Sectoral growth in the creative, media and tech fields is expected to keep putting upward pressure on rents and driving vacancy rates to new lows. In particular, the creative sector has become the country’s fastest-growing industry, and many companies involved in creative activities are looking to expand and move to new office premises. Moreover, the resurgence of the banking and financial sectors, along with increasing employment rates in these industries, are also likely to benefit the UK office market during the next 12 months.

By the end of 2016, rental growth rates are expected to be 4% higher than the past 10-year average. This will clearly benefit landlords and investors who have assets in core UK office markets.

  • A positive consumer sentiment bolstered by low inflation rates and an above-average score in the latest Optimism Index are likely to encourage business investments and drive further growth across the strongest regional office markets.


Office Vacancy Rates 2016

Western European Markets

Munich: remarkably low at 5.7%
Paris: 7.3%
Stockholm: declining vacancy rates that hover around 7.5%
Zurich: solid economic growth to drive rates down to 6%
Lisbon: stable at 9.6%
London: declining at 6.9% for offices in the City
Luxembourg: just above 6.2% and expected to decline further
Madrid: down to 10% thanks to a strengthened local economy
Milan: 11.2%
Amsterdam: decreasing to 15.7%
Barcelona: down to 9.5% following a modest improvement in economic indicators
Brussels: stable at 10.7% and marked by modest demand
Dublin: one of the strongest performers in the EU, with rates down to 9.6% from an all-time-high of 22% in 2010
Frankfurt: despite the deceleration in employment and export growth, rates remain low at 9.8%

Eastern European Markets

Bratislava: relatively unchanged at 11.9%
Bucharest: down to 10.8% and characterised by an overall positive performance and growing demand from the ICT sector
Budapest: 13.8%
Istanbul: slowly declining but still high at 21.7%
Moscow: a complex market under macroeconomic pressures that have brought the rates up to 19.4%
Prague: 16.5%
Warsaw: marked by oversupply with vacancy rates of 17.4%

Class A Prime Rents 2016

Amsterdam: 30.80€ m2 / month
Bratislava: 15€ m2 / month
Brussels: stable at 23€ m2 / month
Bucharest: nearing 19€ m2 / month
Budapest: 21€ m2 / month
Dublin: 40€ m2 / month
Frankfurt: 37€ m2 / month
Istanbul: 41€ m2 / month (rates are capped by a substantial development pipeline of nearly 2 million square metres)
Lisbon: stable at 18.50€ m2 / month at least until end of the current year
London: 72.4€ m2 / month across the city, higher for “super-prime” rents in the West End (173€ m2 / month)
Luxembourg: approaching 45€ m2 / month
Madrid: edging towards 25.50€ m2 / month
Milan: just under 39.50€ m2 /month
Moscow: 61.50€ m2/ month (half of what they were in 2008)
Munich: 33.50€ m2 / month
Paris: 62.50€ m2 / month
Prague: unchanged at 19.50€ m2 / month
Stockholm: on the rise at 44€ m2 / month
Warsaw: unchanged at 25€ m2 / month and decreasing for the next 2 years
Zurich: 62.6€ m2 / month
Sources:

http://www.cushmanwakefield.co.uk/en/research-and-insight/2015/european-office-forecast-2015-2017/
http://www.cushmanwakefield.com/~/media/global-reports/Global%20Office%20Forecast_2015-2016-1205.pdf
http://www.savills.co.uk/research_articles/173552/197654-0
http://www.financialdirector.co.uk/financial-director/news/2441201/consumer-sentiment-protecting-uk-business-says-bdo

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Key UK Tax Dates for Businesses 2016

Every business needs to be aware of key tax dates in the UK, to ensure all reporting is submitted to relevant authorities prior to deadlines. This is particularly important for smaller businesses and startups due to fines levied by HMRC if annual returns are late. The UK tax year runs from 6 April to 5 April and the following key tax dates will impact any business or self employed individual:

January 2016

31 January is the deadline for all self assessment tax returns for the year ended 5 April 2015. Balancing payments for the end of year also need to be made by this date, and the first self assessment payment for the tax year ending 5 April 2016 should be paid.

January to April 2016

Any business with employees needs to send a final payroll report known as the Full Payment Submission before the start of the new tax year. Payroll software programs dedicated for UK users will generate the final payroll report for HMRC purposes, however, if you operate a manual system you will need to produce your own report.

April 2016

6 April 2016 is the first day of the new tax year. You should implement payroll updates and software updates at this point.

19 April is the deadline for receipt of all PAYE and NIC for the previous tax year, if a non-electronic, or non-standard, payroll system is in use.

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A Tax Free Office Christmas

For employers all over the United Kingdom, the run up to Christmas is one of the busiest times of the year. Meeting tight deadlines, fulfilling large orders, launching seasonal promotions, and running the workplace while some staff are on leave are among the most common concerns for office-based employers. In addition, this is also a time to reward your team for their great performance and dedication, whether that means treating them to a nice office lunch or dinner or giving out Christmas bonuses or gifts. However, some of these actions may have tax repercussions. Here’s a quick guide to enjoying a (mostly) tax-free Christmas in your workplace.

Merry Christmas: The Tax-Free Way

Like other taxation matters, Christmas-related tax deductions and exemptions are governed by the guidelines outlined by HM Revenue & Customs. Certain gifts or events will have to be reported and will be subject to National Insurance Contributions, whereas others are tax-exempt. Generally speaking, the main criterion used to distinguish taxable from tax-free actions is whether a particular gift or event can be considered staff entertainment. Staff entertainment is defined by HM Revenue & Customs as any free or subsidised hospitality activities, including but not limited to meals, accommodation, tickets to sporting events, music concerts, theatres, or night clubs, business gifts, and any entertainment that is exclusively provided to company directors or business partners.

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Regeneration Project: Circuit of Wales

According to an official report from the UK government, the Welsh economy has been growing at a fast pace since 2012 and has in fact overshadowed other UK regions in terms of job gains and GVA growth. However, several analysts have pointed out that economic growth rates in many areas of Wales still lag behind the national average. This is particularly true in rural areas that formerly relied on the primary sector as the main source of income, and at regional level the total GVA remains at 72 per cent of the UK average. Training programmes, job creation strategies, and important infrastructure improvements have been carried out over the past decade with the objective of making Wales an attractive business destination supported by a flourishing and strong economic base.

In this respect, one of the most ambitious and far-reaching initiatives is the Circuit of Wales, a large-scale regeneration project that aims to address the economic challenges and shortcomings faced by business owners and residents in South Wales. Once completed, the Circuit of Wales project will have important economic, commercial, and educational effects on the local economy.

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Regeneration Project: Nottingham MediPark

Nottingham skylineNottingham’s MediPark will help boost the city of Nottingham’s position as a place for medical discoveries and support it as a designated Science City. The project will also help bring together life sciences and technology companies to create a new place to innovate.

Built next to one of Europe’s largest teaching hospitals, MediPark covers an area of 3.5 hectares. Companies based at the new medical technology and science park will have easy access to the Queen’s Medical Centre, helping to promote collaboration and knowledge transfer particularly in the clinical sector. It will also be located close to the University of Nottingham. Planned for development in three phases, the site will feature up to 100,000 square feet of high-tech business and laboratory spaces. These spaces will be feature high standards of design and sustainability, and will be well-connected to Nottingham’s tram network. Overall, the MediPark will feature nine buildings and deliver 400,000 square feet of employment space as well as space for accommodation, a hotel, retail space, and leisure facilities.

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Study Shows Employees Work Best in Well-Designed Office Spaces

Maximising the productivity of employees may be down to how well the office furniture is arranged, whether the environment is designed well, and how the space “works”. According to a recent study, employees who work in more natural environments are 6 percent more productive and report overall higher levels of well-being and creativity.

Office worker shown seated whilst making a phone callThe Impact of Office Environments on Employees

The report, entitled The Global Impact of Biophilic Design, describes how office design is affected by the presence (or absence) of natural light, decorative plants, windows, and a private desk space. The absence of one or more of these elements has an adverse impact on the well-being of employees. Key findings include:

  • Almost half of workers around the globe (47%) have no natural light in their workplace.
  • 58% have no live plants in their workplace.
  • 19% have no natural elements around them at work
  • Almost one fifth (19%) desired a quieter office environment, citing noise as a stressor.

Does Biophilic Design Improve Productivity?
Biophilic Design is the skill of bringing natural elements into spaces humans inhabit. It lies somewhere between interior design and architecture, introducing nature into the workplace to satisfy the needs of every human being to connect meaningfully with their environment. The main focus is on urban spaces in city centres and towns where people congregate for leisure or work. The Human Spaces global study shows biophilic designed offices result in calmer, more restorative workplaces where increased productivity and creativity is related to improved individual behaviour. This leads to better organisational outcomes, including lower stress reports, higher satisfaction levels and improved perceptions of well-being and happiness with the organisation as a whole.

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